Administrative Coordinator

"PROGRESS" OJSC

Primary Responsibilities:
Provide high-level administrative support by :
- Managing and maintaining executives' schedules.
- Making travel arrangements for all employees of the company.
- Supervising the secterary on the reception desk.
- Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and presentation software.
- Reading and analyzing incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Opening, sort, and distributing incoming correspondence, including faxes and email.
- Filing and retrieving corporate documents, records, and reports.
- Greeting visitors
- Preparing responses to correspondence containing routine inquiries.
- Performing general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Preparing agendas and making arrangements for committee, board, and other meetings.

Personal assistant to GD

“Saint-Gobain Constructions Products Rus” Ltd‚ Moscow

Primary Responsibilities:
- Full and comprehensive administrative support of the General Director: scheduling business day, handling telephone calls and mail flow, keeping lists of contacts, clients and active matters, keeping timesheets, ticket- and visa-support, booking hotels abroad, formalizing documents for business trips, making expense- and disbursement reports, translating, keeping business correspondence, executing personal tasks.
- Dealing with Russian and English documents: creating, making amendments, converting into house-style of the company, printing, scanning, binding; transcribing.
- Cooperation with other departments and foreign offices of the company, managing work of couriers and drivers, cooperation with courier companies (UPS, DHL) and customs.

Travel Coordinator/Personal assistant to Regional Managing Director

“Wrigley” Ltd.‚ Moscow

Primary Responsibilities:
- Providing full business travel support for company employees. Booking tickets, hotels, co-operation with travel providers, visas, transfers arrangement.
- Control of passport and visa regulations observance, forehanded legalization of accreditation and Work Permits for expatriates.
- Full and comprehensive administrative support of the Regional Director: scheduling business day, handling telephone calls and mail flow, keeping lists of contacts, clients and active matters, keeping timesheets, ticket- and visa-support, booking hotels abroad, formalizing documents for business trips, making expense- and disbursement reports, translating, keeping business correspondence, executing personal tasks.
- Cooperation with other departments and foreign offices of the company, managing work of couriers and drivers, cooperation with courier companies (UPS, DHL) and customs.

Secretary on the Reception desk

В той же компании: “Wrigley” Ltd.‚ Moscow

Primary Responsibilities:
- Receive incoming calls and greet the public and guests.
- Assist with typing, copying, and other clerical work.
- Work with correspondence.
- Translations.

Secretary on the Reception desk

“THI Selection” Ltd.‚ Moscow

Secretary on the Reception desk
Primary Responsibilities:
- Receive incoming calls and greet the public and guests.
- General day-to day office management.
- Logistic support.
- Selection, purchasing and maintenance of office equipment.
- Assist with typing, copying, and other clerical work.
- Work with correspondence.
- Translations.