Personal Assistant, projects coordinator

Kaeler Holding AG

Торгово-производственная компания , http://www.kaeler.com

- Working with expatriot
- Full administrative support to the Manager of the company
- Meetings arrangement (documents and presentations preparation, organizing schedules)
- Taking the minutes at management meetings
- Arranging business trips (visas, tickets, hotels, routes plannng)
- Pprojects coordination (Translation of Technichal Reguirements for equipment, translation of Contracts for equipment delivery, communications with manufacturers of equipment, business coorespondence)
- Documents management
- Exhibitions participation arrangements
- Contacts base maintainance
- Duties fulfilment following

General manager

Mirabele ltd.

Туристическое агентство , Moscow

Concluding contracts with touristik operators, tours searching and booking,
office management. Participation in exhibitions, forums, conferences

Personal Assistant

Gruppa Kompaniy Familia Ltd. (media, new media, publishing )

- Arrangement of Director’s business time
- Business correspondence in English/Russian
- Acceptance of independent decisions in absence of the Head
- Negotiations arrangement, contacts with foreign partners
- Office work
- Registration of the entering/proceeding documentation
- Organization of business/personal trips (Preparing analysis of different travel destinations, air tickets, hotels, visas, planning of routes of a trip, registration at conferences, scheduling of meetings)
- Assisting in participation in conferences (Preparing speeches, presentations, interviews organizing)
- Participating in digital content promotion (Advertising materials)
- Preparing of text material for TV, radio interviews.

Personal Assistant

Karlson Tourism Ltd. (Tourism Operator)

- Registration and tracing of contracts on rendering of tourist services
- Close cooperation with partners and clients (over 150 travel agencies)
- Management of secretaries and express service ( over 10 persons)
- Business correspondence in English/Russian
- Organization and carrying out of corporate events
- Organization of business/personal trips (Air tickets, hotels, visas, planning of routes of a trip, registration at conferences, scheduling of meetings)

Personal Assistant

GOFRA Ltd. (Corrugated packaging production)

- Arrangement of Director’s business time
- Negotiating with foreign partners in English
- Preparation of a package of documents for negotiation with potential partners
- Business correspondence in Russian and English languages
- Document circulation (concerning the Top Management)
- Preparation of materials for carrying out of meetings with employees of the company
- Performance of commissions of the Head tracing, acceptance of independent decisions in absence of the Head.
- Organization of corporate events
- Organization of congratulations of partners with holidays (around 60 companies)
- Organization of trips of the Head (the visa, booking of hotels, tickets booking)
- Control of a financial condition of bank accounts of the Head, personal commissions.
- Participation in Web site designing of the Company (Translation it into English)
- Close cooperation with Sales Department (Monthly report preparation for the purpose of sales optimization)

Personal Assistant

Sport Lotteries JSC

- Arrangement of Director’s business time
- Preparation of a package of documents for negotiation with potential partners
- Preparation of materials for carrying out of meetings with employees of the company
- Performance of commissions of the head tracing, acceptance of independent decisions in absence of the Head.
- Organization of corporate events
- Settling of conflict situations with partners and visitors
- Сontrol of a performance of documents, organization of their storage and document circulation
- Organization of business/personal trips (Air tickets, hotels, visas, planning of routes of a trip, registration at conferences, scheduling of meetings)

Personal Assistant

StoyAliance Ltd. (Construction company)

- Registration of the entering/proceeding documentation
- Reception and registration of demands from building objects
- Database conducting
- Management of express service
- Correspondence with clients (Russian/English)
- Organization of business/personal trips (Air tickets, hotels, visas, planning of routes of a trip, registration at conferences, scheduling of meetings)

Administrator of Beauty Studio

Klarymed Ltd. (Beauty Studio and Dental clinics network)

- Working with clients
- Working with suppliers of cosmetics
- Conducting the stock bookkeeping
- Regulation of work of the personnel (12 persons)
- The account of a daily monetary cash in cash desk
- Conducting cash operations.